ASMC Sequoyah Chapter
ARTICLE I – Insignia
Insignia of the Society, for use on letterheads, certificates, and other appropriate documents and media shall be used by the Chapter with the designation "Sequoyah Chapter."
ARTICLE II – Colors
The colors of the Society shall be green and gold, and used by the Chapter for appropriate designated purposes
ARTICLE III – Fiscal Year
The fiscal year of the Chapter shall be from 1 July – 30 June
ARTICLE IV – Date of Service
New officers of the Chapter shall take office on 1 July of each year
ARTICLE V – Chapter Records
Section 1. The following records of the Chapter must be kept on a permanent basis:
a. National Constitution and Bylaws
b. National Policy Declarations
c. Minutes of the meetings of the National Executive Committee and the National Council
d. Chapter Constitution and By-Laws
e. Minutes of the Chapter Executive Committee meetings
Section 2. The Chapter books of accounts and checkbooks for the fiscal year prior to the last audit and the succeeding years to the current fiscal year shall be retained
Section 3. An auditor or audit committee appointed by the Executive Committee, excluding the Treasurer, shall audit the financial records as of end of each fiscal year
Section 4. The Chapter membership roster shall be retained for the fiscal year prior to the last audit and for the succeeding year
ARTICLE VI – Membership Fees and Dues
Section 1. Members of this Chapter shall pay fees and dues as set forth in the National Constitution and Bylaws. Honorary members shall not be required to pay any fees or dues.
Section 2. All retained funds shall be deposited into accounts in the name of the Chapter at federally insured banks, savings and loan associations, or credit unions
ARTICLE VII – Procedures for Memberships
Section 1. Applications for ACTIVE and ASSOCIATE membership shall be submitted to the ASMC National Headquarters for processing directly by member through mail, fax or online payment. The Executive Director shall issue appropriate Certificate of Membership.
Section 2. Procedures specified in Section 1 above shall apply to reinstatement of a lapsed member
Section 3. Procedures for Life Membership, Corporate and Honorary Membership shall be in accordance with the National Constitution and this Chapter's Constitution
ARTICLE VIII – Transfers of Membership
Section 1. The Chapter shall accept transfer of, and extend guest privileges to, members in good standing from other Chapters or from the National Headquarters. Transfers shall be accepted in the status held by the member on the date of application for transfer.
Section 2. There shall be no transfer charges and no transfer of funds between Chapters in connection with the transfer of individual memberships
ARTICLE IX – Election of Officers. The following shall govern the election and term of office of all officers:
Section 1. Officers, as prescribed in Article IV of the Chapter Constitution, shall be elected by providing an election ballot to all active members and determining the majority vote of members who return the election ballot. New officers will be installed at the June meeting.
Section 2. The term of office for all officers shall coincide with the fiscal year of the Chapter (1 July – 30 June)
Section 3. An office becoming vacant during the fiscal year shall be filled through an interim appointment designated by majority vote of the Executive Committee
Section 4. A nominating committee will be appointed by the Vice President of Nominations and approved by the Executive Committee. Additional nominations may be made from the floor.
ARTICLE X – COMMITTEES
The chairperson of each committee shall be appointed by the President to serve during the fiscal year (1 July – 30 June). Each committee shall present a brief report at each Executive Committee meeting. Committees and their functions shall be as outlined in Article VII of the Constitution.
Section 1. Dates for Executive Committee meetings of the Sequoyah Chapter shall be determined by President and be held at least quarterly
Section 2. The President shall determine the date of general membership meetings of the Sequoyah Chapter
ARTICLE XII – Change of Address.
Each member shall be responsible for keeping the National Headquarters informed of any change of address
ARTICLE XIII – Amendments.
These Bylaws may be amended by a two-thirds majority vote of the Executive Committee. A copy of such amendments shall be submitted to the National Headquarters.
ARTICLE XIV – Effective Date of Bylaws.
These bylaws shall become effective when approved by a majority vote of the organization's general membership